In This Article:

1. Understanding Profiles
2. Create a New Profile
3. Create a Shared Database
4. Change Profiles
5. Edit a Profile
6. Locate Your Profile Data

Understanding Profiles

Profiles consist of both User Settings and Application data. Application Data consists of databases such as songs and backgrounds, along with videos, images, feeds and DVD clips. User Settings consist of settings like font size, color and transition settings, as well as information about the EasyWorship window size and location. Settings like the output monitor setting are global settings that will affect all users and are not part of Profile settings.

What is the benefit of Profiles?

With a little bit of up front effort, profiles let you store databases in different locations and then associate multiple unique user settings to that application data. Stated more simply, if Bob runs EasyWorship for the adults and Jennifer runs EasyWorship for the youth group, they can both have access to the same resources (songs, backgrounds, videos, etc), but have completely different user settings so EasyWorship looks, acts and displays the way that fits their unique audience. Or, Bob and Jennifer can create completely separate databases for their resources.

NOTE: The profile data can be stored on the local hard drive, on a server or shared network folder. EasyWorship will create a Default profile in the following location. C:\Users\Public\Public Documents\Softouch\EasyWorship.

Possible Profile Configurations

1. Use the same set of application data as another profile but different user settings. (Example: Bob and Jennifer share the same resources [songs, backgrounds, videos] but have different user settings so that Bob's slides are appropriate for the adults and Jennifer's slides are appropriate for the youth.)
2. Use a different set of application data with the same user settings as another profile. (Example: Bob and Jennifer have separate databases, so they don't mix resources [songs, backgrounds, videos] but they have identical user settings.)
3. Use a different set of application data and a different set of user settings. (Example: Bob and Jennifer have separate databases, so they don't mix resources [songs, backgrounds, videos] and they also have different user settings.)

NOTE: EasyWorship also allows for easy hot swapping between Profiles. This means that EasyWorship doesn't have to be closed when switching from one profile to another.

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The Profiles Menu

When you click Profiles in EasyWorship's main menu, you'll notice multiple options. At the top are the names of all available Profiles that have been created ( "Default" is listed as the only available profile until additional profiles have been created). To change profiles, select the profile you want to switch to.

1. Profiles Manager allows you to edit and create profiles in EasyWorship.
2. Add/Remove Demo Data allows you to add or remove the EasyWorship demo data.
3. Utilities:
   • Reset Songs to Default Theme will reset your entire song database back to your selected default theme.  This will remove all other theme attributes saved to any song in your database.
   • Rebuild Search Keys will rebuild the search keys in your database. (Normally this will only need to be done if your song search is not working properly or if the song sorting is not working).

Create a New Profile

EasyWorship will create a default profile automatically when it is installed. If another set of data or settings is desired, creating a new profile can accommodate this need.

1. Open EasyWorship
2. Click on the Profiles menu.
3. Click on Profiles Manager.
4. The Profiles Editor screen appears.
5. Click on either the + (Add) button or the New button to bring up the Add Profile menu.
6. Under the General tab highlight the words New Profile and then either press the backspace or delete key then type in what you would like the profile to be named. (e.g., Youth, Pastor, Children, Spanish, etc.) The "Start using this profile when finished" option is checked by default. If you do not want to use the profile immediately then you can un-check this option.
7. After you type in the name that you want to use, you can click the OK button to create the new Profile in the default path, or you can click on the Advanced tab and then click the Browse button to specify a location other than the default path (such as a network drive or another location on the local hard disk). You can also specify if you want to create a new Profile or use an existing profile by clicking on the Type drop down menu box.
8. Once you have created the new Profile, you can click the Close button or create another Profile or edit an existing Profile.

NOTE: The default path location for Windows Vista, 7 and 8 it will be located in C:\Users\Public\Public Documents\Softouch\EasyWorship

Create a Shared Database

1. Open EasyWorship
2. Click on the Profiles menu.
3. Click on Profiles Manager.
4. The Profiles Editor screen appears.
5. Click on either the + (Add) button or the New button to bring up the Add Profile menu.
6. Under the General tab highlight the words New Profile and then either press the backspace or delete key then type the name that you want to use for the shared data. (e.g., Shared, Network, etc.)
7. Click the Advanced tab.
8. Change the Type to Existing.
9. Click the Browse button.
10. This will open the "Browse for Folder" window.
11. Click Browse to locate the shared profile folder.
12. For network databases, browse to Network Computer Name (e.g. WorshipPC)\ Users\Public\Public Documents\Softouch\EasyWorship\
13. Select the profile folder (e.g. Default ).
14. Under Options, click in the open field and type in the name you want to use for this profile's options, or select a name from the drop down list.
15. Click OK.

NOTE: If you want to return to the Profiles Manager after creating the new profile, uncheck the option for "Start Using this profile when complete."

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Change Profiles

EasyWorship allows you to change profiles easily, giving you the ability to use different databases and settings without closing the application.

1. Click on Profiles in EasyWorship's main menu.
2. Select the Profile you want to use.
3. EasyWorship will load that profile. If you have a Schedule open, EasyWorship will ask you to close it before loading the selected profile.

NOTE: Determining which profile is currently loaded is also easy. The current profile is the one with a black dot on it when you click on the Profiles menu.

Edit a Profile

To change the settings or folder location of a profile:

1. Open EasyWorship
2. Click on the Profiles Menu.
3. Select Profiles Manager.
4. Select the profile to be edited.
5. Click the Edit button.
6. The Profile Editor window appears.
7. On the left you will have the list of your currant profiles (Example: Default). On the right you will have the Profile Name, the location of the Profile Instance and then Options name.
8. Select the profile that you want and click the Edit button.
9. You will see the General and Advanced tab.
10. Click the Advanced tab from here you can change the Type of profile from Existing to New, specify where the profile is located and change the Options that are associated with the profile.

Locate Your Profile Data

You may eventually need to transfer your database from one computer to another or copy videos or images into the Resources folder. To find the location of the data for your Profile, use the following steps:

1. Open EasyWorship.
2. Click on Profiles in the main menu.
3. Click on Profiles Manager.
4. Select the Profile.
5. Click on the link next to "Instance Location." This will open the folder where your Default folder and your Resources folder are located.
6. Or, you can use Computer or Windows Explorer to browse to the "Instance Location" on your hard drive to find your data files.

NOTE: The databases will be stored in a Databases folder in a folder called Data. Videos and Images will be stored in the Resources folder. Options for the profile will be stored in the Options folder.

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If you still need further assistance, please contact EasyWorship Support.

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